Students are expected to attend every class and activity scheduled for that school day. Students should be in their seats at the start of each class period. Late arrivals and early departures must sign in/out in the main office.
Parents must call the attendance line at 703-750-8315 or send a note for any absence no later than two days following the student’s return to school.
Notes for absences, late arrivals or early departures should include the following:
- student’s name
- dates and time of the absence
- reason for the absence
- parent signature
Legitimate reasons for excused absences include: student illness, death in the family, doctor or dental appointment, or observance of religious holiday. Examples of unexcused absence reasons include: family and/or student trip, nonschool-related activities, missed school bus, oversleeping, or traffic.
Students should complete a prearranged absence form (pdf) when they know that they will be absent.
The student brings to the main office a parent note with absence dates and reason and they will be given the prearranged absence form. Students get teachers’ signatures on the form as part of a discussion of assignments, tests or quizzes they will miss and the schedule for make - up. The student is expected to complete 50% of work missed prior to leaving. This make-up plan must be agreed to with the teacher. Prearranged absences may be requested two weeks before the absence. The form should be turned in to the attendance office at least two days before the absence. The parent note must be attached to the form or the form will be rejected by the administrator.
AP Prearranged Absence Memo and Form (pdf)- complete page 2
Advanced Placement (AP) exams will be administered at TJ from May 5 through May 16, 2014. The administration and faculty expect students to attend all of their classes during exam weeks since teachers will continue to present new material in their courses during that time. However, we recognize that students who are taking multiple exams or have exams scheduled on back-to-back days may need time to prepare for or recover from studying/testing situations. Therefore, we are providing a pre-arranged absence opportunity for students taking AP exams to be dismissed for part of the day during exam weeks. The following exam conditions will be considered for a maximum of three half-day pre-arranged excused absences with one half-day absence considered per reason occurrence:
- Two exams on the same day
- Exams on consecutive days (Monday – Friday not considered consecutive)
- Recovery time based on these situations considered for Monday – Thursday afternoons
Please discuss with your student the times when he/she would need to be absent during the AP exam weeks and determine if you believe a pre-arranged absence is warranted. To comply with FCPS attendance guidelines, please complete the AP Prearranged Absence Form (pdf) on page 2 and return it to the main office no later than April 11, 2014, in order to request an excused absence for selected dates. Students will not be excused for the pre-arranged absence if the form is not submitted to the front office by April 11, 2014. Absences are not automatically approved. Students should stop by the main office on or after April 29, to pick up a copy of their form which will indicate which absences have been approved.
If your student has a doctor’s appointment during exam weeks, you will need to provide a doctor’s note to verify the absence and have your child excused for it.
This pre-arranged absence procedure will provide valuable information to teachers for planning purposes. Our faculty makes a conscious effort to cut back on the homework assigned during AP testing weeks, given the increased stress on students taking exams.
Please keep in mind that you (parents/guardians) are responsible for your students’ activities once you dismiss him/her from school with a pre-arranged absence. All students with approved pre-arranged absences will be expected to leave the school grounds. In addition, please be advised that even when students are absent during exam weeks, they will remain accountable for all work assigned in other classes during that time.
For student athletes: The FCPS “participation pledge” attendance policy for student athletes remains in effect during AP exam weeks. Student athletes are permitted to be absent and participate in athletics only if they submit this pre-arranged absence form by April 11, 2014. If your student has not submitted this form, or has an absence that was not pre-arranged on the form, the student will be ineligible to play on the afternoon/evening of the date of absence unless the student has direct clearance from a physician.
Students arriving late must report to the main office. An excused tardy pass will be given if the student has a note or the parent has called and the reason for tardiness is excused under FCPS policy. Students are responsible for any work missed.
Students should bring a parent note to the main office in the morning with the date, time and reason for leaving school. Parents may call the attendance line with the date, time and reason but the student must come to the main office to receive a pass to leave class and to sign out. Students who leave without checking out will be marked unexcused. Parents may come to the office to sign a student out but students are not paged during the school day or the classroom called. Students are responsible for missed work.